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4.16. Deleting Bibliographic Records
Last Updated 11/03/2023
Deleting Title (MARC) Records
Any empty bib (with no electronic resources links) will be automatically deleted 4 months after the create date.
Manual Deletion
Within NC Cardinal, bibliographic records are automatically deleted when the last item(s) and volume(s) associated with that record are deleted, so the need to manually delete bib records should be a rare thing.
Do not delete a bib record UNLESS:
- it is empty - no items attached for ANY branch (not just your system)
- it is not an electronic resource record – make sure there are no 856 field(s)
- it has a create date older than 4 months ago
Evergreen does not let you delete a bibliographic record if any library has holdings. Check the Holdings View and be sure you are viewing all of Cardinal, not just your system:
Check the MARC record for 856 tags:
If they exist, do not delete the record. If there are problems with the record, fix or contact a bib cataloger at the library listed in the 856 $9.
To ensure you don't delete newly entered on-order or migration records, check the Last Edited On date in the upper right corner of the Record Summary header:
Do not delete if the record is less than 4 months old.
Item Cataloger Deletes Last Item
If an Item Cataloger deletes the last item on a bib record, the consortium library setting (to automatically delete the last bib record) triggers the automatic bib record deletion, even though the Item Cat does not have the permission to delete bib records. So, the Item Cat may see this message, but the bib record is still deleted and there is no cause for concern.
Undelete
When a bibliographic record is deleted, Evergreen automatically removes it from search tables. In order to retrieve a deleted record, you must know the Database ID. If you ever need to undelete a record, please put in a help ticket, as undeleting does not restore the record to search tables, and it will not be retrieved in search results until those connections are restored.