Home → Circulation in Evergreen → Circulating Items → Check In
1) To check in an item click Check In Items from the Circulation and Patrons toolbar, or select Circulation → Check In.
2) Scan item barcode or enter manually and click Submit.
3) If there is an overdue fine associated with the checkin, an alert will appear at the top of the screen with a fine tally for the current checkin session. To immediately handle fine payment, click the alert to jump to the patron’s bill record.
This is useful for clearing a book drop.
1) To change effective check-in date, select Circulation → Check In Items. In Effective Date field enter the date in yyyy-mm-dd format.
2) The new effective date is now displayed in the red bar above the Barcode field.
3) Move the cursor to the Barcode field. Scan the items. When finishing backdated check-in, change the Effective Date back to today’s date.
After an item has been checked in, you may use the Backdate Post-Checkin function to backdate the check-in date.
1) Select the item on the Check In screen, click Actions → Backdate Post-Checkin.
2) In Effective Date field enter the date in yyyy-mm-dd format. The check-in date will be adjusted according to the new effective check-in date.
At the right bottom corner there is a Checkin Modifiers pop-up list. The options are:
These options may be selected simultaneously. The selected option is displayed in the header area.
If desired, staff can check in items and immediately change the status of these items to the newly created status of Quarantine. That would mean that they are not OPAC visible or holdable and will not appear on the pull list. Then, when the items are ready to go back into circulation after days of quarantine, staff would need to check them back in normally (without the Suppress Holds and Transits modifier) so that the items will be available to fill any outstanding holds.
NOTE: The UPDATE_COPY permission is set at the system level to prevent staff from editing materials that don't belong to their system. For items that belong to another system, the last checkin date and location, plus the fact that the item is not In transit should be enough for the owning library to recognize that the item is likely to be in quarantine, even if staff at the checkin library cannot apply the status change to Quarantine.
Use Checkin Modifier Suppress Holds and Transits when checking in all items that will be quarantined. This will prevent items from being targeted to fill holds or to go into transit:
Please be aware that checkin modifiers are "sticky", which means they will stay on until you uncheck them again, even after you log out of Evergreen completely and log back in later. So, it is important to clear out any checkin modifiers before you close out the tab or move on to something else. (Make sure all the checkin modifiers have an orange 'x' beside them.)