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Home → Acquisitions in Evergreen → Acquisitions Year End → Fund Propagation and Rollover

7.4. Fund Propagation and Rollover

Last Updated 11/13/2023


Two Options for Year-End Close Out

The Year End Close-out Operation allows you to deactivate funds for the current year and create funds for the next year. When creating the new funds, you also have the option to transfer encumbrances to analogous funds from the closing year.

The two options available when closing out the fiscal year are:

  1. Propagation Only: Create analogous funds for the next year.
  2. Propagate and Rollover Encumbrances: Create analogous funds for the next year and rollover encumbrances.

Propagation Only

  1. Navigate to the Fund Interface from the Acquisitions Administration splash page.
    The link to the Funds interface is the last choice in the middle column of links on the Acquisitions Admin splash page.
  2. Select your library system from the Context Org Unit drop-down menu.
    The Context Org drop down menu is at the top of the page, under the Funds heading.
  3. From the Year drop-down menu, choose the year for which you would like to propagate the funds.

  4. Propagate must be set to True for every fund that will be propagated.

  5. Click Fund Propagation and Rollover.
    The Fund Propagation and Rollover button is the last button in the menu row.

  6. Click the Process button at the bottom of the Funds Propagation and Rollover box.

  7. Evergreen will create new funds, increasing the year by one, for all the funds in the year you selected that have Propagate set to true. No money or encumbrances are moved.

Rollover Encumbrances 

  1. Navigate to the Fund Interface from the Acquisitions Administration splash page.
    The link to the Funds interface is the last choice in the middle column of links on the Acquisitions Admin splash page.
  2. Select your library system from the Context Org Unit drop-down menu.
    The Context Org drop down menu is at the top of the page, under the Funds heading.
  3. From the Year drop-down menu, choose the year for which you would like to propagate the funds.

  4. Propagate must be set to True for every fund that will be propagated.

  5. Rollover must be set to True for every fund where the encumbrances should be rolled over.

  6. Click Fund Propagation and Rollover.

  7. Check the box adjacent to Perform Fiscal Year Close-Out Operation.
    Perform Fiscal Year Close-out Operation is the first check box in the Funds Propagation and Rollover menu.
  8. Click the Process button at the bottom of the Funds Propagation and Rollover box.

  9. Evergreen will begin the fiscal year close-out operation. Evergreen will make a clone of each fund where the Propagate box was checked but will increment the year by 1. Encumbrances will be moved to the new funds for every fund where the Rollover box was checked.

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