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7.6. Deleting Items in a Bucket from the Catalog
Last Updated 11/03/2023
How to Delete Items in a Bucket from the Catalog
Item Catalogers may need to delete item records, perhaps from a shared bucket created by another staff member. Item catalogers should only delete items that belong to their library system and do so in accordance with their library system policies. There is no way to undo the action once an item record is deleted, so be sure that you are following Cataloging best practices for deleting items: see Editing and Deleting Item and Call Number Records.
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Note: Do not delete the last item from a bibliographic record if you intend to replace that item. When the last item on a call number record is deleted, the call number record is also automatically deleted. If the last item on a bibliographic record is deleted, both the call number record and the bibliographic record is deleted. While a Bibliographic Cataloger can retrieve and undelete a bibliographic record, neither the item nor the bibliographic record will be searchable or display correctly in the public catalog. |
If the library will be cataloging a replacement copy on the same bibliographic record, the last item on either the call number record or the bibliographic record should not be deleted. Add the replacement item to the bib record first and then delete the lost/damaged/weeded item that is going away. If the same barcode will be used and the replacement copy is not yet available, change the copy status to On order or Cataloging until the replacement copy arrives, then replace the old copy with the new one.
Delete Items from Bucket
- Open the Item Bucket interface. By default you are on the Bucket View tab.
- Click on Buckets. From the drop down menu select the bucket containing the item(s) you would like to delete. All items in the bucket will display.
- Be sure to display Is Deleted and Copy Status from the column picker. Staff should never attempt to delete items in a status indicating an open transaction: see Editing and Deleting Item and Call Number Records
- Use the check boxes to select the item(s) you wish to delete.
- Right click on one of the selected items or go to the Actions menu.
- From the drop down menu select Delete Selected Items from Catalog.
- On the confirmation pop up click OK/Continue.
- The items have been deleted from the catalog.