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9.2. Managing Monograph Parts

Last Updated 02/13/2026

Adding and Deleting Parts Designations

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Catalogers can create new parts labels at the bibliographic record level, then apply those labels to individual items. Incorrectly formatted labels may be merged with correctly formatted labels. Obsolete labels may be deleted.

Adding New Parts Labels

Before you can add parts designations to items, you have to have labels that fit the part. If you have not used the appropriate label on previous items, you will need to create a new label.

To create a new parts label to add to holdings:

Apply Parts to an Item

Add holdings as usual, selecting the appropriate part label from the Part drop down menu. Review your items, then click Save & Exit. The Holdings View tab now shows the new part information. These fields also appear in the OPAC View.

Merging Monograph Parts Labels

The monograph parts list for a bibliographic record may, over time, diverge from the proscribed format and controlled vocabulary, resulting in multiple labels for the same item. For instance, Vol. 1 may have variants like V.1, Vol 1, or  Vol. 1 (leading space). Merging labels will allow cataloging staff to collapse the variants into one value using the correct controlled vocabulary term.

To merge Monograph Parts labels:

1. Click the checkbox for all items you wish to merge including the one you wish to prevail when done.
2. Click on the Merge Selected button. A pop-up window will list the selected items in a monospaced font, with blanks represented by a middle-dot character for more visibility.
3. Click on the item you wish to prevail.

The undesired part labels will be deleted, and any items that previously used those labels will now use the prevailing label.

Note: There is currently a bug in Evergreen that does not move any holds for items with the deleted parts label to the prevailing label, so please manually move the holds to the prevailing label after merging.

Deleting Monograph Parts

If your library no longer plans to divide items into seperate parts, you can remove the parts designations in the holdings editor. If you are the only library using the parts label, you can simply delete the label.

1. Navigate to the bib record.
2. Click on the Monograph Parts tab.
3. Select the part designation to be deleted in the grid.
4. Select "Delete Selected" from the Actions menu.