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9.3. Uniform Parts Labels
Last Updated 03/06/2026
NC Cardinal Controlled Vocabulary for Monograph Parts Labels
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Monograph parts labels must utilize controlled vocabulary and follow specific formatting guidelines in order to ensure holds are targetted across the consortium effectively. These guidelines are explained below.
At the 2018 Cataloging Forum, cataloging representatives agreed to use a controlled vocabulary for monograph parts labels. If a library is splitting up items to circulate separately, the cataloger must assign each separate piece a monograph part label. If a patron places a title hold on a bib record with parts cataloged separately without a monograph part label, the patron may not receive the particular item they want.
Evergreen treats each label as a separate entity for holds, so an item labeled as monograph part "Disc 1-3" is not the same as the one labeled "DISCS 1-3". This means that a patron who wants to watch discs 1, 2, and 3, will not have the full group of potential copies unless those items are labeled exactly the same.
Controlled Vocabulary
| Format: | Discs | Volumes | Parts | Dates | Editions | Miscellaneous/Combinations |
| Pattern: | Disc x or Disc x-x | Vol. x or Vol. x-x | Part x or Part x-x | YYYY-YYYY (no spaces) YYYY:MMM (abbreviate month to 3 letters — no period; separate with colon) multiple dates: separate with comma and space |
ordinal number and 'ed.' (with space between) | varies (abbreviate month to 3 letters, no period; add comma plus space to separate; use consistent brief format for labels in bib) |
| Examples: |
Disc 1 Disc 1-2 Disc 4-7 |
Vol. 1-2 Vol. I-VI Vol. A-K Vol. 1, No. 5 Vol. 2, 2017 |
Part VIII-XII
|
1902-1904 1975:Aug 1964:July, 1964:Oct, 1965:Jan, 1965:Apr 1983:Spring
|
11th ed. 43rd ed. |
Book 5, 1890-1899 Vol. 4, No. 2, 1969:Jan 24 No. 39, 1985:May Series 1, Vol. 39, Part 2 |
General Guidelines
Use the terminology on the item as the part label designation: Disc, Part, Volume (abbreviate to Vol.)
- Example: For DVDs/Blu-rays/4K Ultra HD Blu-rays, only use the word "Disc" as the part label
- Use Arabic or Roman numerals, based on the information on the item
- Example: For “2017 Catalog of Federal Domestic Assistance: Volume 2”, use “Vol. 2” as the monograph part label
Use mixed case (not lower case or all caps)
- Example: “Disc 1-3”, “Part 2”, "Vol. 7" (not "DISC 1-3" or "part 2")
Use label in the singular, even if there is more than one
- Example: “Disc 1-2”, “Disc 4-6” (not "Discs 1-2", or "Discs 4-6")
Use label #-# [format label name][space][number][hyphen][number]; no spaces before or after
- Example: “Vol. 1-3” (not "Vol. 1 - 3")
- Example: “Disc 1-2” (not " Disc 1+2 ", or "Disc 1 & 2")
Abbreviate “volume” as “Vol.”
- Example: “Vol. 1”, “Vol. 2”, “Vol. 1-3” (not "volume 2" or "v.2")
Full Sets
If the bibliographic record has items that are monograph parts and items that are the full set, the full set will fall within the "Complete Set" designation by default in Evergreen. Libraries which circulate the entire set of items together should not create a monograph part (like “All Discs”). On records that include separated items, patrons can choose whether they want the full set default "Complete Set" or choose monograph parts (such as Disc 1-2) for a subset of items.