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10.20. Appendix T: Cataloging Reports

Last Updated 04/03/2025

What are Cataloging Reports?

The Cataloging Reports interface is a way to look for common or easily identifiable issues in the catalog. It is accessible under the Cataloging menu in Evergreen:

Log in with your standard NC Cardinal username and password.

The main interface is the list of tables that are live searchable/sortable, and each item/bib is linked to the catalog.

The Bib ID will take you to the Record Summary in the catalog. The Barcode will take you to the Item Details screen. 

You can sort the tables according to the columns in each table:

The tables are searchable using the Search field in the top righthand corner of each table:

If the cataloger decides that the item/bib is correct, they can click the "Ignore" button and that example will not be included in future generated reports.

An Excel spreadsheet of the table can also be downloaded if cataloger find that format easier to digest:

Some bibs show up as mismatched because there are two types of materials (book & CD, CD & DVD, etc.). In some cases, it may be possible to have two format icons, but not in every case. Bibs with multiple formats should have multiple sets of 33X fields for the different formats and/or one or more 007s for AV, as appropriate.

Current Cataloging Reports with Examples

In addition to these reports, we welcome any suggestions for other reports to add to this interface.

Audiobook item to bib mis-match

In this table you will find instances where an item is an audiobook and the bib record to which it is attached is not, or vice versa. The cataloger will want to review each entry in the table and make corrections in the catalog where necessary. If the cataloger finds that the item and bib record are not, in fact, a mis-match, the cataloger will then want to click the "Ignore" button.

Music item to bib mis-match

In this table you will find instances where an item is a musical sound recording and the bib record to which it is attached is not, or vice versa. The cataloger will want to review each entry in the table and make corrections in the catalog where necessary. If the cataloger finds that the item and bib record are not, in fact, a mis-match, the cataloger will then want to click the "Ignore" button.

DVD/Blu-ray/VHS item to bib mis-match

In this table you will find instances where an item is a video format and the bib record to which it is attached is not, or vice versa. Or, potentially, a DVD format, for example, is attached to a record for a Blu-Ray format. The cataloger will want to review each entry in the table and make corrections in the catalog where necessary. If the cataloger finds that the item and bib record are not, in fact, a mis-match, the cataloger will then want to click the "Ignore" button.

Large Print item to bib mis-match

In this table you will find instances where an item is a large print book and the bib record to which it is attached is not, or vice versa. The cataloger will want to review each entry in the table and make corrections in the catalog where necessary. If the cataloger finds that the item and bib record are not, in fact, a mis-match, the cataloger will then want to click the "Ignore" button.

Items attached to Electronic bibs

In this table you will find instances where a physical item is attached to a bib record for an electronic resource. The cataloger will want to review each entry in the table and make corrections in the catalog where necessary. In this particular instance, this will likely mean the cataloger will need to move the item to a different record.