Home → Administration Manual for Libraries → Booking Administration → Creating Bookable Non-Bibliographic Resources
9.1. Creating Bookable Non-Bibliographic Resources
Last Updated 11/09/2023
Bookable Non-Bibliographic Resources
Staff with the required permissions (Circulator and above) can create bookable non-bibliographic resources such as laptops, projectors, and meeting rooms.
The following pieces make up a non-bibliographic resource:
- Resource Type
- Resource Attribute
- Resource Attribute Values
- Resource
- Resource Attribute Map
You need to create resource types and resource attributes (features of the resource types), and add booking items (resources) to individual resource types. Each resource attribute may have multiple values. You need to link the applicable features (resource attributes and values) to individual items (resources) through the Resource Attribute Map. Before you create resources (booking items) you need to have a resource type and associated resource attributes and values, if any, for them.
Create New Resource Type
1) Select Administration → Booking Administration
2) Select Resource Type from the Booking Administration menu page.
3) A list of current resource types will appear. Use the Back and Next buttons to browse the whole list, or increase the number of items to appear in the list.
You may also see cataloged items in the list. Those items have been marked bookable or booked before.
3) To create a new resource type, click the New Resource Type button above the list.
4) A box will appear in which you create your new type of resource.
The following fields appear in the pop-up:
- Resource Type Name - Give your resource a name.
- Fine Interval - How often will fines be charged? This period can be input in several ways:
- second(s), minute(s), hour(s), day(s), week(s), month(s), year(s)
- sec(s), min(s)
- s, m, h
- 00:00:30, 00:01:00, 01:00:00
- Fine Amount - The amount that will be charged at each Fine Interval.
- Owning Library - The home library of the resource.
- Catalog Item - (Function not currently available.)
- Transferable - This allows the item to be transferred between libraries.
- Inter-booking and Inter-circulation Interval - The amount of time required by your library between the return of a resource and a new reservation for the resource. This interval uses * the same input conventions as the Fine Interval.
- Max Fine Amount - The amount at which fines will stop generating.
5) Click Save when you have entered the needed information.
6) The new resource type will appear in the list.
Create New Resource Attributes
1) Select Administration → Booking Administration
2) Select Resource Attributes from the Booking Administration menu page.
3) A list of existing Resource Attributes will appear. Click on the New Resource Attributes button to create a new one.
- Resource Attribute Name - Give your attribute a name.
- Owning Library - The home library of the resource.
- Resource Type - Type in the first letter to list then choose the Resource Type to which the Attribute is applicable.
- Is Required - (Function not currently available.)
5) Click Save when the required information has been added.
6) The attribute will appear in the list. One resource type may have multiple attributes. You may repeat the above procedure to add more.
Create New Resource Attribute Value
1) Select Administration → Booking Administration
2) Select Resource Attribute Values from the Booking Administration menu page.
3) A list of existing Resource Attribute Values will appear. Click on the New Resource Attribute Value button to create a new one.
4) A pop up box will appear.
You will need to supply the following fields in the pop up to create a new Resource Attribute Value:
- Owning Library - The home library of the resource.
- Resource Attribute - The attribute you wish to assign the value to.
- Valid Value - Enter the value for your attribute.
5) Click Save when the required information has been added.
6) The attribute value will appear in the list. Each attribute should have at least two values attached to it; repeat this process for all applicable attribute values.
Create New Resource
1) Add items to a resource type. Click Administration → Booking Administration
2) Select Resources from the Booking Administration menu page.
3) A list of existing Resources will appear. Select the New resource button to add a new one.
4) A pop up will appear with the following fields:
- Owning Library - The home library of the resource.
- Resource Type - Type in the first letter of the resource type’s name to list then select the resource type for your item.
- Barcode - Barcode for the resource.
- Overbook - This allows a single item to be reserved, picked up, and returned by multiple patrons during overlapping or identical time periods.
- Is Deposit Required
- Deposit Amount
- User Fee
4) Click Save when the required information has been added.
5) The resource will appear in the list.
One resource type may have multiple resources attached.
Map Resource Attributes and Values to Resources
1) Use Resource Attribute Maps to bring together the resources and their attributes and values. Select Administration → Booking Administration.
2) Select Resource Attribute Maps from the Bookings Administration page.
3) The Resource Attribute Map Configuration will populate with a list of Resource Attribute Map IDs. Select the New Resource Attribute Map button.
- Resource - Enter the barcode of your resource.
- Resource Attribute - Select an attribute that belongs to the Resource Type.
- Attribute Value - Select a value that belongs to your chosen attribute and describes your resource. If your attribute and value do not belong together you will be unable to save.
5) Click Save once you have entered the required information.
6) The resource attribute map will appear in the list. A resource may have multiple attributes and values. Repeat the above steps to map all.
Once all attributes have been mapped your resource will be part of a hierarchy similar to the example below.