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10.3. Metarecord Search and Holds
Metarecord Search and Metarecord Level Holds
Metarecords are compilations of individual bibliographic records that represent the same work. This compilation allows for several records to be represented on a single line on the catalog search results page, which can help to reduce result duplications.
Advanced Search Page
Selecting the Group Formats and Editions checkbox on the Advanced Search page allows the user to perform a metarecord search.
Search Results Page
Within the Search Results page, users can also refine their searches and filter on metarecord search results by selecting the Group Formats and Editions checkbox.
The metarecord search results will display both the representative metarecord bibliographic data and the combined metarecord holdings data (if the holdings data is OPAC visible). The number of records represented by the metarecord are displayed in parentheses next to the title. The formats contained within the metarecord are displayed under the title.
For the metarecord search result, the Place Hold link defaults to a metarecord level hold.
To place a metarecord level hold:
- Click the Place Hold link.
- Users who are not logged into their accounts will be directed to the Log in to Your Account screen, where they will enter their username and password. Users who are already logged into their accounts will be directed to the Place Hold screen.
- Within the Place Hold screen, users can select the multiple formats and/or languages that are available.
- Continue to enter any additional hold information (such as Pickup Location), if needed.
- Click Submit.
Selecting multiple formats will not place all of these formats on hold for the user. For example, a user cannot select CD Audiobook and Book and expect to place both the CD and book on hold at the same time. Instead, the user is implying that either the CD format or the book format is the acceptable format to fill the hold. If no format is selected, then any of the available formats may be used to fill the hold. The same holds true for selecting multiple languages.
Advanced Hold Options
When users place a hold on an individual bibliographic record they will see an Advanced Hold Options link within the Place Hold screen. Clicking the Advanced Hold Options link will take the users into the metarecord level hold feature, enabling them to select multiple formats and/or languages.
Metarecord Constituent Records Page
The catalog includes a Metarecord Constituent Records page, which displays a listing of the individual bibliographic records grouped within the metarecord. Access the Metarecord Constituent Records page by clicking on the metarecord title on the Search Results page.
This will allow the user to view the results for grouped records.
Show Holds on Bib
Within the staff client, Show Holds on Bib for a metarecord level hold will take the staff member into the Metarecord Constituent Records page.