HomeCataloging Best PracticesCataloging OverviewEvaluating Bibliographic Records

1.7. Evaluating Bibliographic Records

Before working with bibliographic records, it is important to understand what an ideal record looks like. NC Cardinal provides templates for RDA records encoded in MARC (see glossary for definitions) and sample records. These, plus training and workshops offered through NC Cardinal, can help item and bibliographic catalogers better understand and evaluate bibliographic records for import, update, deletion, etc. This guide will provide a brief overview on this topic.

Evaluating Bibliographic Records

LDR fixed field containing numbers or coded values that define the parameters for the processing of the record including Record Type and Bibliographic Level, which strongly influence catalog display.

007 specific to non-print media (i.e. e-books, DVDs, CDs). Includes information about the resource and how information is stored on the resource. Used to generate correct format icons in the Evergreen OPAC.

008 includes information from fixed fields. Strongly influences catalog display and search results. MUST be complete! Provides information for Advance Search, such as publication date, language, and audience, so that patrons can filter search results.

020 ISBN in $a. Additional format-appropriate ISBNs can be added in $z. However, DO NOT add ISBNs for non-matching resources, such as a different edition (with different content) or material type (i.e. e-book ISBN should not be on print record). If a price is listed in $c (no need to add, if missing), it should be the RETAIL price. Can add $q for type (trade paperback), (mass market), etc.

02X For non-book resources, other 02X fields are likely and should be retained.

035 ID number, usually from OCLC.  Not part of our templates, but if it is present on an imported record, retain it. Remove it if you make substantial changes from the original record.

040 shows what agency created the record (good for evaluating quality!), whether it is RDA-compliant ($e rda), and what the language of cataloging (not the language of the resource) is ($b eng). Leave, if present. Cataloger can add $e rda if s/he makes record RDA-compliant.

041 shows when multiple languages are present or when item is a translation. Use in conjunction with the 546 field. Leave, if present.

050 LCC classification. Leave, if present.

082 the recommended Dewey Decimal Number. Do NOT delete or edit this tag.

092 Do NOT use this tag for local call number(s). DELETE, if present.

1XX for a creator (author, composer) of the entire work being cataloged. Only one person can be listed in the 100 field; all others must be in 700 fields. The name comes from the authority record for that person. Other 1XX fields are possible for corporate bodies as creators, meetings, or preferred titles of works (most common for movies and television shows). If there is no authority record for the creator in Evergreen, check the Library of Congress authority records to confirm that none exists. If no authority record exists, use the name as it is listed on the preferred source of information for the publication being cataloged. If there is not a clear creator for entire resource, okay to not have a 1XX.

240 for the preferred title of the work, if applicable, derived from the name/title authority record.

245 includes title information and statement of responsibility. Indicators and subfield codes are especially important for this field. For example, the first indicator should always be "0" if there is no 1XX field. The second indicator MUST be coded correctly to specify the presence of non-filing characters (e.g. a, an, the) at the beginning of a title and can affect the way the 245 displays in OPAC view, if incorrect. For example, if the lead word in title is an article, then the value in the second indicator shows how many non-filing characters (including the space before the next word in the title) to skip for alphabetization purposes, so "0" for a non-article, "2" for "A"; "3" for "An"; "4" for "The".

Do NOT include series statement in this tag (belongs in 490/8XX);
Include these tags as required/needed in this order:

$a: Title proper as it appears on title page of the resource 
$n: Number of part/section of a work, if any
$p: Name of part/section of a work (if any)
$h: Medium designator MUST be listed only if/as listed in the Appendix B: Using GMDs; It follows the title proper ($a, $n, $p) and precedes $b;
$b:subtitle, if any (not series statement) 
$c:statement of responsibility as transcribed from the resource.

NC Cardinal Best Practice: Use sentence-style capitalization for title and subtitle (only capitalize first word and proper nouns).

246 other titles for the resource. Pay attention to indicators, as they generate text to tell patrons where titles came from.

250 edition statement. (Unabridged, Widescreen, Large print, etc.) Always include if a statement appears in the resource.

260 obsolete field; information from this field MUST be moved to 264; 260 should then be deleted.

264 production, publication, distribution, manufacture, and copyright information and date(s). The second indicator specifies which type of information appears in the 264 field. Place always appears in $a. If the publisher location isn't specified, put [United States] in $a.
Publisher, distributor, manufacturer, appears in $b. Date appears in $c.

Copyright dates are not publication dates; therefore, if the material only lists a copyright date, it is an assumed publication date. Brackets must surround an assumed publication date. If there is a publication statement with the date listed, use that publication date without brackets.
If publication date and copyright date differ, you must list the copyright date in a second 264 (following the first 264 with publication information): =264 \4$c©
If the copyright date and the publication date are the same, you do not need to list the copyright date in a second 264.

Note: If book or audiobook records have multiple publishers, add a 500 note: Publisher and paging may vary

300 physical description of the resource. Number of units (volume, discs) and/or subunits (pages), presence of illustrations, and dimensions of the resource appear here.

336 content type. The type of content one will find in the resource (i.e. text, still image, spoken word). Must use the controlled vocabulary established by RDA.

337 media type. The type of device needed to access the information on the resource (i.e. unmediated, audio, computer). Must use the controlled vocabulary established by RDA.

338 carrier type. The type of resource that holds the information (i.e. volume, audio disc, videodisc). Must use the controlled vocabulary established by RDA.

34X specific to large print, electronic, audio, and video resources. Record information about font size (i.e., large print), sound, video, and electronic specifications. Must use the controlled vocabulary established by RDA. 

440 obsolete field; information from this field MUST be moved to 490/8XX; 440 tag should then be deleted.

490 series statement transcribed from the resource. Partners with 8XX fields if an authority record exists for the series. Use first indicator "1" if series is traced (8XX access points); "0" if not.

505 $t and $r - recommended, especially for short story collections

5XX notes. These fields can include a wide variety of types of information, including table of contents, reading level, summary, language, and much more. Local notes for specific library systems should not be retained in a shared consortium record and should be deleted, if present.

6XX subject and genre headings. Prefer those established by Library of Congress (second indicator 0) and Library of Congress Genre/Form Thesaurus (655, second indicator 7, $2 lcgft). See Subject and Genre/Form Headings section.

7XX linking fields for creators, contributors, included works, related works. Used to enhance access by providing links to names and titles related to the resource being cataloged.

Every contributor should have only one 700 field that may list several relationship designators ($e) for each person

700 1 Barron, Mia, $e author, $e narrator.
700 1 Wilber, Ellen, $e author, $e singer.

8XX series statement taken from authority record. MUST have a corresponding 490 field.

856 links to external electronic resources. In Evergreen, a $9 with the system (or consortium) short name MUST be included to correctly display link in the OPAC.
Most common for e-books, e-audio, and e-video. Can also be present in records for print books if linking to an electronic (pdf) copy of that book.

901 information specific to Evergreen - DO NOT alter or delete

9XX primarily used for local information. Local system specific information should not be retained in a shared consortium record and should be deleted, if present.

Sample record:


04368cam a22006498i 4500




151022s2016 nyub 000 1 eng

‡a 2015041173


‡a9780062409201 ‡q(hardcover)

‡a0062409204 ‡q(hardcover)

‡z9780062573896 ‡q(international edition)

‡a(OCoLC)913135735 ‡z(OCoLC)930777259


‡aDLC ‡beng ‡erda ‡cDLC ‡dYDXCP ‡dBTCTA ‡dBDX ‡dOCLCF ‡dOCLCO ‡dOCL ‡dJNE ‡dJAI ‡dIUK ‡dYDX ‡dABG


050 0 0 ‡aPR9199.3.J54 ‡bN49 2016
082 0 0 ‡a813/.54 ‡223

‡aFIC014000 ‡aFIC019000 ‡aFIC000000 ‡2bisacsh
100 1
‡aJiles, Paulette, ‡d1943- ‡eauthor.
245 1 0 ‡aNews of the world : ‡ba novel / ‡cPaulette Jiles.

‡aFirst edition

1 ‡aNew York, NY : ‡bWilliam Morrow, an imprint of HarperCollinsPublishers, ‡c[2016]

‡a213 pages : ‡bmaps ; ‡c20 cm.

‡atext ‡btxt ‡2rdacontent

‡aunmediated ‡bn ‡2rdamedia

‡avolume ‡bnc ‡2rdacarrier

‡a"In the aftermath of the Civil War, an aging itinerant news reader agrees to transport a young captive of the Kiowa back to her people in this exquisitely rendered, morally complex, multilayered novel of historical fiction from the author of Enemy Women that explores the boundaries of family, responsibility, honor, and trust. In the wake of the Civil War, Captain Jefferson Kyle Kidd travels through northern Texas, giving live readings from newspapers to paying audiences hungry for news of the world. An elderly widower who has lived through three wars and fought in two of them, the captain enjoys his rootless, solitary existence. In Wichita Falls, he is offered a $50 gold piece to deliver a young orphan to her relatives in San Antonio. Four years earlier, a band of Kiowa raiders killed Johanna's parents and sister; sparing the little girl, they raised her as one of their own. Recently rescued by the U.S. army, the ten-year-old has once again been torn away from the only home she knows. Their 400-mile journey south through unsettled territory and unforgiving terrain proves difficult and at times dangerous. Johanna has forgotten the English language, tries to escape at every opportunity, throws away her shoes, and refuses to act "civilized." Yet as the miles pass, the two lonely survivors tentatively begin to trust each other, forming a bond that marks the difference between life and death in this treacherous land. Arriving in San Antonio, the reunion is neither happy nor welcome. The captain must hand Johanna over to an aunt and uncle she does not remember--strangers who regard her as an unwanted burden. A respectable man, Captain Kidd is faced with a terrible choice: abandon the girl to her fate or become--in the eyes of the law--a kidnapper himself"-- ‡cProvided by publisher.

0 ‡aVoyages and travels ‡vFiction.

0 ‡aWidowers ‡vFiction.

0 ‡aOrphans ‡vFiction.

0 ‡aKiowa Indians ‡vFiction.

0 ‡aUnited States ‡xHistory ‡y19th century ‡vFiction.

7 ‡aHistorical fiction. ‡2lcgft
776 0 8 ‡iOnline version: ‡aJiles, Paulette, 1943- author. ‡tNews of the world ‡dNew York, NY : William Morrow, [2016] ‡z9780062409225

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