Home → Administration Manual for Libraries → Library Hours and Closed Dates Editor → Create An Emergency Closing
Last Updated 11/09/2023
The Closed Dates Editor includes an Emergency Closing feature that allows libraries to shift due dates and expiry dates to the next open day. Overdue fines will be automatically voided for the day(s) the library is marked closed. Once an Emergency Closing is processed, it is permanent and cannot be rolled back. The required EMERGENCY_CLOSING permission is granted to Branch and System Administrators.
The Emergency Closing feature is located within the Closed Dates Editor screen, which can be accessed via the Administration menu. Select Local Administration. From the Local Administration splash page, select Closed Dates Editor.
Within the closed dates editor screen, scheduled closed dates are listed and can be scoped by specific org unit and date. The date filter in the upper right-hand corner will show upcoming library closings on or after the selected date in the filter.
Select Add Closing to begin the emergency closing process. A pop-up will appear with fields to fill out. Click the checkbox for "Emergency." When that box is clicked, the "Process Immediately" option will become available.
When selecting the Process Immediately checkbox, Evergreen will enact the Emergency Closing changes immediately once the Emergency Closed Date information is saved. If Process Immediately is not selected at the time of creation, staff will need to go back and edit the closing later, or the Emergency processing will not occur.
NOTE:The Emergency checkbox must be manually selected in order to actually set the closing as an Emergency Closing.
In addition to selecting the Emergency check box, fill out the following fields:
The Multiple days and Detailed closing options will display different date options in the next field if selected.
NOTE: The Closed Dates editor is date-aware. If a selected closed date is either in the past, or nearer in time than the end of the longest configured circulation period, staff will see a notification that says "Possible Emergency Closing" in both the dialog box and in the bottom right-hand corner.
By selecting the Emergency checkbox, the system will void any overdue fines incurred for that emergency closed day or days and push back any of the following dates to the next open day as determined by the library’s settings for the following:
Upon clicking OK, a progress bar will appear on-screen. After completion, the Closed Dates Editor screen will update, and under the Emergency Closing Processing Summary column, the number of affected/processed Circulations, Holds, and Reservations will be listed.
If Process immediately is not selected during an Emergency Closing event creation, staff will need to edit the existing Emergency Closing event and process the affected items.
In the Closed Dates Editor screen, select the existing Emergency Closing event listed. Then, go to the Actions menu and select Edit closing.
A pop-up display will appear with the same format as creating a Closed Dates event with the Emergency checkbox already checked and the Process Immediately check box un-checked. Select the Process immediately checkbox, and then OK. A progress bar will appear on-screen, the Emergency Closing processing will occur, and the Closed Dates Editor display will update with information about the affected items.