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1.7. Disabling Staff Login Access Accounts
The System Login Access Manager should promptly update Evergreen Staff login access accounts when the individually assigned user is no longer employed by the library or has been reassigned to a position that only needs to utilize a generic circulation login, to prevent unauthorized access to patron data or higher level permissions.
System Administrators (SLAMs) are able to create/edit/delete Volunteer, Circulator, Circ Lead, and Branch Admin. Any changes to existing accounts with Item Cat, Bib Cat, or System Admin permissions will need to be made by the NC Cardinal team. Please submit a help ticket to let us know when a staff member assigned to any of these permission groups is no longer employed by the library or needs their permission group assignment changed.
System Admins can uncheck the working locations for all staff login access accounts (including cataloging accounts) by going to the Other tab, then selecting User Permission Editor:
Be sure to save the change by scrolling all the way to the bottom of the permissions list and clicking on the Save button at the bottom left. You will see a pop-up message stating that the user was successfully modified. This prevents staff from being able to log in and perform work. SLAMs can also change the password on the account and mark it inactive.
Go to Edit screen and enter a new password (can be a random entry of numbers and/or letter):
Mark the account inactive using the checkbox on the Edit screen in the account and be sure to click the Save button.
NC Cardinal staff will periodically delete Evergreen Staff accounts that have been marked inactive.
If a new staff person has been hired to fill the position, the account for the previous staff member must still be marked inactive. A brand new account must be created for each staff member when they are assigned
(or reassigned)
to a job position that requires an individually assigned login access account (cataloging or administration permission groups).
Individually assigned login access accounts should never be shared between staff members or reassigned from one staff member to a different staff member, as each staff member is individually responsible for the appropriate usage of their individually assigned login access account. Sharing these accounts between staff members or using them for more than one staff member muddies the record of accountability.