NC Cardinal Support and Staff Education
  • Home
  • Submit a Request
  • Check on a Request
  • Knowledge Books
    • About NC Cardinal
    • Circulation in Evergreen
    • Cataloging in NC Cardinal
    • Administration Manual for Libraries
    • Reports in Evergreen
    • Resource Sharing
    • Student Access Initiative
    • Acquisitions in Evergreen
    • Serials in Evergreen
    • Offline Transactions
    • Evergreen Upgrades
    • Libraries Migrating into NC Cardinal
    • Summon Documentation
    • Troubleshooting in Evergreen
HelpSpot help desk software

Home → Cataloging in NC Cardinal → Item Cataloging → Print Spine Labels

3.19. Print Spine Labels

Last Updated 09/23/2024


Turning off print headers and footers in Chrome

Before printing spine labels, you will want to turn off print headers and footers in your browser.

Spine label printing does not work well with Hatch, so it is recommended that you remove Hatch completely from the workstation where spine labels will be printed. If you need Hatch for other functions, create a second Chrome profile without Hatch to be used specifically for cataloging and spine label printing. You should configure your browser so that Chrome does not add headers and footers to items printed on certain printers. For example, if you are printing spine labels, you likely will not want Chrome to add a date or URL to the margins of your label.

You can turn off these headers and footers using the following steps:

  1. In the Chrome menu, click Print… to open the print preview screen.
  2. Click More Settings.
  3. Uncheck Headers and footers.

Open the Label Printing Interface

To set-up printing in Evergreen, you will need to open the Label Printing interface. There are four different places where you can print labels:

At cataloging

  1. In the Holdings Editor, go to the Defaults tab and check the box for Print Item Labels on Save & Exit.
  2. Add items or call numbers and items, Save & Exit.
  3. Print Labels will open in another tab.
  4. Make any edits needed for call number spacing under the Call Number tab.
  5. The Print Labels interface will always open after Save & Exit until you uncheck the box.

From Item Status

  1. Go to the Item Status List View by selecting Search > Search for items by barcode or Circulation > Item Status.
  2. Scan or enter one or more barcodes.
  3. Select the items needing labels (you can print all or a subset).
  4. Under the Actions menu, go to Show > Print Labels.

From Item Buckets

  1. Place barcodes in bucket for label printing.
  2. Go to the Item Buckets page (Cataloging > Item Buckets).
  3. Open the bucket used for label printing.
  4. Select the items needing labels (you can print all or a subset).
  5. Under the Actions menu, go to Show > Print Labels.

From Holdings

  1. Go to the Holdings View tab in a bibliographic record.
  2. Select the items needing labels.
  3. Under the Actions menu, go to Show > Print Labels.

Creating and Using Print Templates

Catalogers may print labels by using or modifying the default template, creating and saving their own templates, or importing templates created by another cataloger. Catalogers may use multiple templates to accommodate special print jobs, such as narrow books.

To create one or more templates

Type a name for the first template into the Template field and click Save, then make any changes needed to the template. Create as many templates as needed. Be certain to save each template after any changes.

To create templates without navigating into a specific item record first:

  1.  Navigate to Item Buckets.
  2. No need to open a bucket, just select "Print Labels" from the Action menu in the Item Bucket Interface.
  3. Click on the Templates tab.
  4. Make edits.
  5. Save.

Troubleshooting print issues:  

  • Make sure your printer drivers are up to date.
  • You can change font, size, and weight. These fonts generally worked well: Arial, Arial Black, Garamond, Courier, Comic Sans MS, Verdana.
  • Set margins to none and make sure options for background graphics and headers and footers are deselected.
  • To try to resolve blank labels in between printed labels:
    • Double check your Label Template and printer configuration. Pay special attention to your gap height.
    • Try adjusting your scale in the print dialog. Scaling back to 95 may eliminate blank labels in between printed labels.
 
Note: There are a number of devices that can print spine labels with Evergreen.

 

The BC Libraries Cooperative (another NC Cardinal consortium) has a video on printing spine labels in a sheet, in the Cataloging — Evergreen Community playlist on our NC Cardinal YouTube channel.

Lynn Floyd presented at the 2019 Evergreen conference and her Powerpoint presentation (called Labels, Labels, and More Labels) is downloadable from this page: https://evergreen-ils.org/conference/2019-evergreen-international-conference/2019-presentations/ 

Here's a short video from Sitka for setting up and printing label sheets: https://youtu.be/-PEiDikPIro

GAPines has some instructions: https://pines.georgialibraries.org/dokuwiki/doku.php?id=cat:spine-label-printing

The Pines documentation may prove particularly helpful for those with a Dymo label printer.

Knowledge Tags
spine labels  /  printing  / 

This page was: Helpful | Not Helpful

NC Cardinal is supported by the Institute of Museum and Library Services under the provisions of the federal Library Services and Technology Act (LSTA), as administered by the State Library of North Carolina, a division of the Department of Natural and Cultural Resources.