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10.5. Holds using Monograph Parts
Last Updated 03/17/2025
What are Monograph Parts?
Monograph parts (also referred to as Monographic Parts or simply Parts) are a way for Evergreen to differentiate and provide patrons with more flexibility when placing holds on multi-part items encompassed by one title/bibliographic record. Monograph parts should be used for every holdable/circulating subset of items that do not represent the totality of the bibliographic record — such as different discs that are circulated separately within a video or audio title record or different magazine issues on a serial title record. Monograph parts labels are shared by all libraries in the consortium and should utilize NC Cardinal's controlled vocabulary established in Cataloging Best Practices.
Why do we need Monograph Parts?
While call numbers often include information about which pieces the item represents, call number information can vary widely from one library to another and has no effect on hold fulfillment in Evergreen. Applying monograph parts to different items on a bibliographic record allows Evergreen to identify which items represent the same parts (regardless of owning library). Because Evergreen knows which items are the same, patrons can place title-level holds for specific parts and Evergreen will target any of the available barcode items with that part designation to fulfill the patron's hold with the specific material that they want.
Monograph parts holds are better than copy-level holds, since a copy-level hold can only be placed by staff and only targets the single barcoded item for which the hold was placed. Patrons can place monograph parts holds themselves on a title level, allowing the maximum number of potential items to fill the hold request (all items that have the same monograph parts label applied). This often means less time waiting for an item to become available and ensures that the correct item gets to the patron. Staff should report any holdable items without an appropriate monograph parts designation to their local cataloging staff (if owned by their library system) or to the cataloging contact person for the system that owns the item(s) that need a monograph parts label.
Placing Monograph Parts Level Hold
- To place a parts level hold, retrieve a record with parts level items attached to the title, such as a multi-disc DVD, an annual travel guide, or a multi-volume book set.
- Place the hold as you would for a title-level hold, including patron barcode, notification details, and a valid pickup location.
- Select the applicable part from the Select a Part menu and click Submit.
Note: Selecting Complete Set means that Evergreen will target any item that does not have a monograph part designation. It is not possible to place a hold on all parts at once for those items that have parts designated.