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8.2. MFHD Records

Last Updated 11/03/2023

MARC Format for Holdings Display

MARC Format for Holdings Display (MFHD) records contain location and call number information, and are linked to bibliographic records. They display in the catalog in addition to holding statements generated by Evergreen from subscriptions created in the Serials Module. Evergreen users can create, edit and delete their own MFHD. The MFHDs are editable as MARC but the holdings statements generated from the control view are system generated. Multiple MFHDs can be created and are tied to Organizational Units.

Creating an MFHD Record

Catalogers can create an MFHD Record from the bibliographic record for the serial title by following the steps outlined below.

1. Navigate to the Bib record of the title you want to create an MFHD for.
2. Click on the Serials button to the left side of the screen underneath the Record details section. Select Manage MFHDs from the drop-down menu.
   
3. You will navigate to a screen with a list of existing MFHDs. To create a new one, click the Create MFHD button at the top of the list.
   
4. A pop-up box will appear. Choose the system or branch that you will be creating the display for.
5. A new line item will appear in the list with an ID number and the owning library you selected.
6. Click on the new line item to highlight it. You can right-click and select Edit MFHD from the line, or select Edit MFHD from the Action menu.
   
7. Modify the record as needed and click save.

Editing MFHD Records

Whether you are setting up your MFHD record for the first time or editing it due to a change in holdings, follow the steps outlined below to make the necessary changes.

1. Navigate to the Bib record of the title you want to create an MFHD for.
2. Click on the Serials button to the left side of the screen underneath the Record details section. Select Manage MFHDs from the drop-down menu.
3. Locate the MFHD you want to edit in the list. Click to highlight and select Edit MFHD from the line, or select Edit MFHD from the Action menu.
4. The record has some fields already filled in. You may also add additional fields such as those listed below.

853: the caption and notation for volume and issue numbers.

863: enumeration and chronology information for the publication.

866: A textual statement of your library's holdings.

Activate MFHD Records

You can link your current and new subscriptions to existing MFHDs.

1. 1. Go to Manage Subscriptions tab and scroll to bottom list of subscriptions.
      
   2. Scroll down to find the list of available subscriptions. Click on each subscription you wish to link. Go to the Actions menu and select Link MFHD.
      
      
   3. Click on the circle by the branch name that you wish to link.
   4. For the Summary Display choose Merge to show issues checked in. Choose MFHD Only to show generic holdings note only (use if you already will have item records to show actual holdings).