HomeNC Cardinal Cataloging Best Practice StandardsAppendicesAppendix D: Fixed Fields (008 Tag)

5.3. Appendix D: Fixed Fields (008 Tag)

Always include the appropriate fixed fields for each catalog record. Fixed fields affect how records are displayed, the facets that are searched, and how records can be used. Fixed fields in Evergreen are displayed in the LDR and 008 fields in flat text and in the grid in MARC Edit. All edits to fixed fields should be completed in the grid.

Item catalogers should be able to read, understand, and evaluate fixed fields (LDR and 008). Bibliographic catalogers should be able to create and alter fixed fields (LDR and 008).


Important Fields

 

While all of the fixed fields have an impact on display and search, there are a select few that are especially important.

 

Type of Date (DtSt)/Date 1/Date 2

 

Publication, reprint, copyright, and other dates are coded in these fields. This is usually the information used by your LIS to search for resources or sort results by date. The Type of Date must match the date(s) coded in the Date 1 and/or Date 2 field(s).

The “Date1” fixed field is used for sorting search results, not the 260/264 tag. If "Date1" is left blank, patrons will not get useful results from the “Newest to Oldest” sort in Advanced Search,.

 

Language (Lang)

 

Language of the resource’s content. Makes resources searchable by language.

 

English = eng

Spanish = spa

Other codes can be found at http://www.loc.gov/marc/languages/

 

Target audience (Audn)

 

Makes books and DVDs searchable and sortable by audience. Also clarifies where items will be shelved. Note that there is often not information in this field, but there should be. Bibliographic catalogers should always fill in this information. Item catalogers should refer records without this information to bibliographic catalogers. One of the three following codes should be used:

 

Juvenile works = j

Young adult works = d

Adult works = e

Literary form (LitF)

 

Makes it possible to easily distinguish between fiction and non-fiction books. Other codes for form are also possible.

 

Fiction = 1

Non-fiction = 0

Other forms can be found at https://www.oclc.org/bibformats/en/fixedfield/litf.html

 

 

Reading/Creating the 008 field

 

Codes can be found by right-clicking on the field or by visiting https://www.oclc.org/bibformats/en/fixedfield.html. Any positions that cannot be filled with a code are left blank.

 

Character Positions for All Types of Materials

00-05 - Date entered on file (supplied by computer)

06 - Type of date/Publication status

01-10 - Date 1

11-14 - Date 2

15-17 - Place of publication, production, or execution

18-34 - Reserved for coding specific to different material types

35-37 - Language of resource

38 - Modified record

39 - Cataloging source

 

Character Positions for Books

18-21 - Illustration information

22 - Target audience

23 - Form of resource

24-27 - Nature of contents

28 - Government publication

29 - Conference publication

30 - Festschrift

31 - Index

32 - Undefined (leave blank)

33 - Literary form

34 - Biography

 

Character Positions for Computer Files

18-21 - Undefined (leave blank)

22 - Target audience

23 - Form of resource

24-25 - Undefined (leave blank)

26 - Type of computer file

27 - Undefined (leave blank)

28 - Government publication

29-34 - Undefined (leave blank)

 

Character Positions for Continuing Resources (Magazines, etc.)

18 - Frequency

19 - Regularity

20 - Undefined (leave blank)

21 - Type of continuing resource

22 - Form of original resource

23 - Form of resource

24 - Nature of entire work

25-27 - Nature of contents

28 - Government publication

29 - Conference publication

30-32 - Undefined (leave blank)

33 - Original alphabet or script of title

34 - Entry convention

 

Character Positions for Visual Materials

18-20 - Running time

21 - Undefined (leave blank)

22 - Target audience

23-27 - Undefined (leave blank)

28 - Government publication

29 - Form of resource

30-32 - Undefined (leave blank)

33 - Type of visual material

34 - Technique


MARC Fixed Field Editor Right-Click Context Menu Options

The MARC Fixed Field Editor provides suggested values for select fixed fields based on the record type being edited. Users can right-click on the value control for a fixed field and choose the appropriate value from the menu options. The Evergreen database contains information from the Library of Congress’s MARC 21 format standards that includes possible values for select fixed fields. The right-click context menu options are available for fixed fields whose values are already stored in the database. For the fixed fields that do not already contain possible values in the database, the user will see the basic clipboard operation options (such as cut, copy, paste, etc.).

To Access the MARC Fixed Field Editor Right-Click Context Menu Options:

  1. Within the bibliographic record that needs to be edited, select Actions for this Record.
  2. Click MARC Edit.
  3. Make sure that the Flat-Text Editor checkbox is not selected and that you are not using the Flat-Text Editor interface.
  4. Right-click on the value control for the fixed field that needs to be edited.

    5. Select the appropriate value for the fixed field from the menu options.

    6. Continue editing the MARC record, as needed. Once you are finished editing the record, click Save Record.

Changing the values in the fixed fields will also update the appropriate position in the Leader or 008 Field and other applicable fields (such as the 006 Field).


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