HomeNC Cardinal Cataloging Best Practice StandardsItem CatalogingAdd Copies

2.5. Add Copies

  1. To enter each copy, type the number of copies in the “# of Copies” field. An additional barcode field will appear for more than 1 copy.
  2. Scan or type in a barcode for each copy to be added.
  3. Add monographic parts, as needed. (See Multi-Volume or Multi-Part Sets for more detailed instructions.)

  1. When you are finished adding the copy barcodes, click Edit then Create. Use Tab or Enter to move through fields.
  2. The Copy Editor opens. Make all necessary edits by
    1. changing a field to the correct option and
    2. clicking the Apply button for every change.
  1. You can apply an existing local item template as appropriate.
  2. When finished making changes, click Create Volumes/Items button.
  3. Click OK.
  4. To add a copy-level note for a donated item, save the information on the Item Attribute window, close it, and re-open it. You will see the Copy Notes button. You can add a non-public copy note according to the Donations and Advanced Readers section.

Once an item is created, it is assigned a temporary copy status (default is In process). An item must be checked in to become Available, or the cataloger can choose to Edit Item Attributes and change status to Available once a record has been created and saved to the database.

NOTE: These instructions use the Unified Volume Copy Creator vs separate Volume and Copy editor screens. To see both versions in action, watch our NC Cardinal Add Volumes & Copies video.

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