HomeNC Cardinal Cataloging Best Practice StandardsCataloging OverviewEvaluating Bibliographic Records

1.7. Evaluating Bibliographic Records

Before working with bibliographic records, it is important to understand what an ideal record looks like. NC Cardinal provides templates for RDA records encoded in MARC (see glossary for definitions) and sample records. These, plus training and workshops offered through NC Cardinal, can help item and bibliographic catalogers better understand and evaluate bibliographic records for import, update, deletion, etc. This guide will provide a brief overview on this topic.

Reading a Bibliographic Record

LDR                    04368cam a22006498i 4500
001                     11174319
003                     CARDINAL
005                     20161004122839.0
008                     151022s2016    nyub       000 1 eng
010                     ‡a 2015041173
019                     ‡a930777259
020                     ‡a9780062409201 ‡q(hardcover)
020                     ‡a0062409204 ‡q(hardcover)
020                     ‡z9780062573896 ‡q(international edition)
035                     ‡a(OCoLC)913135735 ‡z(OCoLC)930777259
035                     ‡a(GCLS)113995
040                     ‡aDLC ‡beng ‡erda ‡cDLC ‡dYDXCP ‡dBTCTA ‡dBDX ‡dOCLCF ‡dOCLCO ‡dOCL ‡dJNE ‡dJAI ‡dIUK ‡dYDX ‡dABG
042                     ‡apcc
043                     ‡an-us---
050         0 0       ‡aPR9199.3.J54 ‡bN49 2016
082         0 0       ‡a813/.54 ‡223
084                     ‡aFIC014000 ‡aFIC019000 ‡aFIC000000 ‡2bisacsh
100         1          ‡aJiles, Paulette, ‡d1943- ‡eauthor.
245         1 0       ‡aNews of the world : ‡ba novel / ‡cPaulette Jiles.
250                     ‡aFirst edition
264            1      ‡aNew York, NY : ‡bWilliam Morrow, an imprint of HarperCollinsPublishers, ‡c[2016]
300                     ‡a213 pages : ‡bmaps ; ‡c20 cm.
336                     ‡atext ‡btxt ‡2rdacontent
337                     ‡aunmediated ‡bn ‡2rdamedia
338                     ‡avolume ‡bnc ‡2rdacarrier
520               ‡a"In the aftermath of the Civil War, an aging itinerant news reader agrees to transport a young captive of the Kiowa back to her people in this exquisitely rendered, morally complex, multilayered novel of historical fiction from the author of Enemy Women that explores the boundaries of family, responsibility, honor, and trust. In the wake of the Civil War, Captain Jefferson Kyle Kidd travels through northern Texas, giving live readings from newspapers to paying audiences hungry for news of the world. An elderly widower who has lived through three wars and fought in two of them, the captain enjoys his rootless, solitary existence. In Wichita Falls, he is offered a $50 gold piece to deliver a young orphan to her relatives in San Antonio. Four years earlier, a band of Kiowa raiders killed Johanna's parents and sister; sparing the little girl, they raised her as one of their own. Recently rescued by the U.S. army, the ten-year-old has once again been torn away from the only home she knows. Their 400-mile journey south through unsettled territory and unforgiving terrain proves difficult and at times dangerous. Johanna has forgotten the English language, tries to escape at every opportunity, throws away her shoes, and refuses to act "civilized." Yet as the miles pass, the two lonely survivors tentatively begin to trust each other, forming a bond that marks the difference between life and death in this treacherous land. Arriving in San Antonio, the reunion is neither happy nor welcome. The captain must hand Johanna over to an aunt and uncle she does not remember--strangers who regard her as an unwanted burden. A respectable man, Captain Kidd is faced with a terrible choice: abandon the girl to her fate or become--in the eyes of the law--a kidnapper himself"-- ‡cProvided by publisher.
650            0      ‡aVoyages and travels ‡vFiction.
650            0      ‡aWidowers ‡vFiction.
650            0      ‡aOrphans ‡vFiction.
650            0      ‡aKiowa Indians ‡vFiction.
651            0      ‡aUnited States ‡xHistory ‡y19th century ‡vFiction.
655            7      ‡aHistorical fiction. ‡2lcgft
776         0 8      ‡iOnline version: ‡aJiles, Paulette, 1943- author. ‡tNews of the world ‡dNew York, NY : William Morrow, [2016] ‡z9780062409225

LDR - fixed field containing numbers or coded values that define the parameters for the processing of the record including Record Type and Bibliographic Level

007 tag - specific to non-print media (i.e. e-books, DVDs, CDs). Includes information about the resource and how information is stored on the resource

008 tag - includes information from fixed fields. Influences catalog display and search results. Must be complete!

020 tag - ISBN. Must be included for all applicable ISBNs. However, do NOT add ISBNs for non-matching resources, like a different edition or material type. For non-book resources, other 02X fields are likely.

035 tag - ID number, usually from OCLC. Leave alone.

040 tag - shows what agency created the record (good for evaluating quality!), whether it is RDA-compliant ($e rda), and what the language of cataloging (not the language of the resource) is ($b eng)

041 tag - shows when multiple languages are present or when item is a translation. Use in conjunction with the 546 field.

100 tag - for a creator (author, composer) of the entire work being cataloged. Only one person can be listed in the 100 field; all others must be in 700 fields. The name comes from the authority record for that person. Other 1XX fields are possible for corporate bodies as creators, meetings, or preferred titles of works (most common for movies and television shows). If there is no authority record for the creator in Evergreen, check the Library of Congress authority records to confirm that none exists. If no authority record exists, use the name as it is listed on the preferred source of information for the publication being cataloged.

240 tag - for the preferred title of the work, if applicable, derived from the name/title authority record.

245 tag - includes title information and statement of responsibility. Indicators and subfield codes are especially important for this field. The second indicator MUST be coded correctly to specify the presence of non-filing characters (i.e. a, an, the) at the beginning of a title. Title proper must be coded in the subfield a ($a); subtitle is coded in the $b, and statement of responsibility goes in the $c. NC Cardinal Best Practice: Use sentence-style capitalization for title and subtitle (only capitalize first word and proper nouns).

246 tag - other titles for the resource. Pay attention to indicators, as they generate text to tell patrons where titles came from.

250 tag - edition statement. Always include if a statement appears in the resource.

264 tag - production, publication, distribution, manufacture, and copyright information and date(s). The second indicator specifies which type of information appears in the 264 field. Place always appears in $a. Publisher, distributor, manufacturer, appears in $b. Date appears in $c.

300 tag - physical description of the resource. Number of units (volume, discs) and/or subunits (pages), presence of illustrations, and dimensions of the resource appear here.

336 tag - content type. The type of content one will find in the resource (i.e. text, still image, spoken word). Must use the controlled vocabulary established by RDA.

337 tag - media type. The type of device needed to access the information on the resource (i.e. unmediated, audio, computer). Must use the controlled vocabulary established by RDA.

338 tag - carrier type. The type of resource that holds the information (i.e. volume, audio disc, videodisc). Must use the controlled vocabulary established by RDA.

34X tags - specific to electronic, audio, and video resources. Record information about sound, video, and electronic specifications. Must use the controlled vocabulary established by RDA.

490 tag - series statement transcribed from the resource. Partners with the 8XX field if an authority record exists for the series.

5XX tags - notes. These fields can include a wide variety of types of information, including table of contents, reading level, summary, language, and much more.

6XX tags - subject and genre headings. Prefer those established by Library of Congress (second indicator 0) and Library of Congress Genre/Form Thesaurus (655, second indicator 7, $2 lcgft).

7XX tags - linking fields for creators, contributors, included works, related works. Used to enhance access by providing links to names and titles related to the resource being cataloged.

8XX tags - series statement taken from authority record. Must have a corresponding 490 field.

856 tags - links to electronic resources. Most common for e-books, e-audio, and e-video. Can also be present in records for print books if an electronic copy of that book (usually a pdf) exists.

Knowledge Tags

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